Fixed Assets beside your general ledger
Sage Fixed Assets runs on the same hosted network as Sage 50, Sage 100 or Sage 300, so depreciation posts to the GL without file transfers.
Sage Fixed Assets Hosting
Sage Fixed Assets Hosting for Finance Teams and CPA Firms
Sage Fixed Assets hosting runs your licensed Sage Fixed Assets Depreciation, Tracking or Planning on a secure cloud server, next to the Sage general ledger it posts to. Finance teams and accountants calculate book and tax depreciation, run Form 4562 reports and track assets from anywhere, with one protected copy of the asset register.
Get a Sage Hosting Quote- MFA on every login
- Encrypted sessions
- Tested, off-site backups
- Migration and setup included
How it works
One Asset Register, Every Book
Year-end tax updates installed for you
Sage releases updated tax rules every year. We install and test them before your team starts year-end.
Access for accountants and auditors
Internal staff and your outside CPA get MFA-protected access, with permissions limited to the companies they work on.
Understanding Sage Fixed Assets hosting
What Is Sage Fixed Assets Hosting?
Sage Fixed Assets hosting is a service that installs your licensed Sage Fixed Assets Depreciation, Tracking or Planning software and its asset database on a secure cloud server, so finance, tax and operations staff can manage assets and depreciation from anywhere. The provider manages the server, security, backups and annual updates.
Book & tax
multiple depreciation books from one asset register
Form 4562
tax reporting kept current with Sage’s annual releases
1 network
for Fixed Assets and your hosted Sage GL
Why it matters
Asset Registers Outlive the People Who Built Them
A fixed asset register holds years, sometimes decades, of acquisitions, disposals, transfers and depreciation history across book, federal, state and AMT books. It’s often maintained by one person on one PC, and it gets attention mainly at year-end and during audits. When that PC fails or that person leaves, rebuilding the history is painful and expensive. Hosting gives the register a permanent, backed-up home, keeps it on the current tax release, and makes it available to the controller, the tax team and auditors without emailing database files.
| Factor | One office PC | Hosted Sage Fixed Assets | Spreadsheets |
|---|---|---|---|
| Multiple depreciation books | Yes | Yes | Manual and error-prone |
| Annual tax rule updates | When installed | Installed and tested | Manual |
| Posting to the Sage GL | Local link | Same hosted network | Manual journal entries |
| Access for outside CPA or auditor | Email the database | Secure, permissioned login | Email the file |
| Backups | Your responsibility | Managed and tested | Your responsibility |
Who it’s for
Hosted Sage Fixed Assets for Finance and Tax Teams
Any organization with a meaningful asset base, or a CPA firm managing depreciation for clients, benefits from a hosted register.
Corporate finance
Controllers and Finance Teams
Run book and tax depreciation and post to hosted Sage 100 or Sage 300 without file transfers.
Accounting firms
CPA Firms Managing Client Assets
Keep client asset registers on one secure server, linked to hosted Sage 50 or QuickBooks, with per-client permissions.
Asset-heavy businesses
Manufacturers and Healthcare Groups
Sage Fixed Assets Tracking helps operations count and locate equipment while finance sees the same register.
Planning
Budgeting Teams
Sage Fixed Assets Planning projects future depreciation for budgets and capital plans.
What’s included
What’s Included in Sage Fixed Assets Hosting
We host Sage Fixed Assets as part of your finance stack, not as an isolated program.
01
Managed Fixed Assets Server
A secure server for Sage Fixed Assets and its database, on the same network as your hosted Sage GL.
- SSD storage
- Database monitoring
- Same network as your GL
02
Migration of Asset History
We move every company, asset, book and depreciation history, then reconcile totals before go-live.
- All companies and books
- Custom reports
- Reconciled totals
03
Permissioned Access
Named logins with MFA for staff, outside CPAs and auditors, limited to the companies each person needs.
- Per-user accounts
- Auditor access
- Fast offboarding
04
Layered Security & MFA
Security controls that line up with the FTC Safeguards Rule, which covers firms that handle customer financial data.
- Multi-factor authentication on every login
- Encryption in transit and at rest
- Firewall, endpoint protection and monitoring
05
Automated Backups & Recovery
Your Sage Fixed Assets data is backed up automatically and copied off-site. Restores are tested, so a backup is something we’ve proven we can bring back.
- Scheduled, automated backups
- Off-site copies for disaster recovery
- Point-in-time restores on request
06
Annual Tax Updates
We install Sage’s annual Fixed Assets releases and tax updates before year-end and test GL posting after each one.
- Annual release installation
- Form 4562 and tax updates
- GL link testing
How it works
How We Move Sage Fixed Assets to the Cloud
We move Sage Fixed Assets outside year-end and reconcile asset totals before go-live.
Discovery Call
We review your Sage Fixed Assets version, users, company data size, add-ons and integrations.
~30 minEnvironment Build
We size and secure the server, set up named users with MFA, and install Sage Fixed Assets and its GL link.
Built to your setupMigration & Testing
Your Sage Fixed Assets data moves over, and we test logins, permissions, printing, reports and integrations before go-live.
Outside year-endGo-Live & Support
Your team gets simple login guides and a walkthrough. After that, our team handles updates, monitoring and support requests.
Ongoing managementThe stakes
The Risks of Keeping Your Asset Register on One PC
Fixed asset data is used rarely but matters a lot. These are the problems that show up at the worst time.
Lost Depreciation History
+
Rebuilding years of asset history after a PC failure is slow and costly, and it can delay tax filings and audits.
Single point of failureOutdated Tax Rules
+
Running year-end on an old release can mean missing updated Section 179 limits and current tax forms.
Annual Sage Fixed Assets releasesEmailing Databases to Auditors
+
Sending asset databases by email leaves copies outside your control.
Data handlingBroken GL Posting
+
When Fixed Assets and the GL run on different machines or versions, depreciation entries get posted manually or not at all.
IntegrationWhat Hosting Changes
Moving to a managed cloud environment replaces the weakest parts of a local setup:
- Single office server → redundant data center infrastructure
- VPN or open remote desktop → MFA-protected, encrypted sessions
- Forgotten backups → automated, off-site and restore-tested
- Ad-hoc patching → managed Windows, SQL and application updates
- Data on laptops → data that stays on the server
Before you move
Sage Fixed Assets Hosting Checklist
These details shape your hosted setup and when we schedule it.
Your Fixed Assets Setup
- Which products do you use? Depreciation, Tracking, Planning or Lite.
- Which version are you on? We’ll update to the current release if needed.
- Which GL do you post to? Sage 50, Sage 100, Sage 300 or another system.
- Who outside your team needs access? Outside CPAs and auditors can get their own logins.
Questions for Any Provider
- Can Fixed Assets run on the same network as our GL? This keeps posting automatic.
- Who installs annual tax releases? Ask when, and how they’re tested.
- How do auditors get access? It should be permissioned and logged.
- How is asset history backed up? Ask for retention and the last restore test.
Common questions
Sage Fixed Assets Hosting FAQs
What is Sage Fixed Assets hosting?+
It’s a service that installs your licensed Sage Fixed Assets on a secure cloud server, next to your Sage GL, so finance, tax and operations staff can work with the asset register from anywhere.
Which Sage Fixed Assets products can be hosted?+
Sage Fixed Assets Depreciation, Tracking and Planning can all be hosted, as well as Sage Fixed Assets Lite used with Sage 50.
Will depreciation still post to our general ledger?+
Yes. When your Sage GL is hosted on the same network, the integration works as it does in the office. We test posting after every update.
Who installs the annual tax updates?+
We install Sage’s annual Fixed Assets releases and test them before your year-end work begins.
Can our outside CPA or auditor access it?+
Yes. We create named, MFA-protected logins limited to the companies they need.
How much does Sage Fixed Assets hosting cost?+
Pricing depends on users and whether it’s hosted alongside your other Sage applications. We quote after a discovery call.
Keep reading
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Give Your Asset Register a Permanent, Secure Home
Tell us which Sage Fixed Assets products you use and which GL they post to. We’ll send a plan, a fixed quote and a cutover date well before year-end.
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